Project Management for digital nomads or apppreneur (Trello.com)

In the end of August I wrote this post  about how do I accelerate our business. I summarized three points:

  1.  Process oriented
  2. Automation
  3. Outsourcing

In the beginning we outsourced Task-based work like audio editing, marketing, etc. but now we do Role-based outsourcing. That means our helper has role and can control what task will be done first or later. These are the roles we have now:

  • Product Management – get all resources that are needed to launch the aps
  • App Release for iOS, Android – launching Apps and releasing apps, manage store listing, ASO
  • Account Management – manage all accounts that are used within the app
  • Marketing
  • Development

Since our team is expanding we could not work with Excel sheet/Google Spreadsheet anymore. We also discussed about stuffs using Facebook messenger. Sometimes it was confusing, about what tasks was the message for. It was confusing!!

user story

We heard about Trello.com and we tried it. I must say , Trello is super easy to use and help us manage the project/resource very effectively!

trello

User Story Board

Since we were IT consultants before and we worked with different IT-project, we use SCRUM as our project methodology. We use

  • User Story (feature, task, work in small chunk)
  • Sprint Development Cycle (we decided to have 6 weeks sprint)
  • Sprint Review
  • Sprint Retrospective

In this post I will talk about how User Story help us collaborating and communicating 🙂

We have five user story statuses and use the statuses as a list: new, in progress, waiting for review, in review, completed. Please see the flow in the picture below.

  1. All new user stories will be put into the first list – new.
  2. Any team member who works on any user story will move the user story card into the next list – in progress. Also, the member will assign the card to their name and be the owner of the card. Most of the time I assign them but in the future, I hope, it will change!
  3. When the team member finished his task, he will move the card to the next list – waiting for review.
  4. I will work from this list on. I review the work and make sure everything is correct. During the review process I move the card to the next list – in review.
  5. a) If something isn’t correct I will move the card back to the list – in progress. Also here, I will mention the card owner what things need to be changed. This is perfect as we just can read the card name, description, comments history, we know exactly what is it about!
  6. b) If everything is alright, I will move the card to the next list – completed

us-status-flow

This works smoothly for us. We never had to go back to Facebook messenger to scroll back on all conversation. Everything is mentioned in Trello.com. As well as we get email notification on all mentions, comments, on the cards I own. 🙂 Also the best thing is the tool is FREE. I have to thank the owner of Trello and every one who is making this tool. I just love it!

Project Management for Digital Nomad/ Appreneur II

In the last post I talked about that we use Scrum to manage our project. And we use Trello.com to collaborate and communicate in our small team. Everyone knows what he/she has to work on and can see all the comments history of that task.

scrum

Our Scrum

In this post I want to talk about other things of Scrum : Sprint Review and Sprint Retrospective. Most of the team members work remotely but since we live in Chiang Mai we can meet. We met for the meetings and we tried to go for dinner together afterwards. I want the meeting to be held informal, with friendly atmosphere.

Last meeting we went to Penguin Ghetto coffee shop. Up stair you have a small meeting room and a white board. We prepare the followings:

  1. what we have achieved so far and how the team members helped us achieved
  2. Post-its for retrospective meeting
  3. Papers and pens.

The meeting agenda was

  1. Introduction
  2. Sprint n Review
  3. Sprint n Retrospective
  4. Sprint n+1 Goal settings

For agenda no. 3 everyone got a post-it and a pen. Team members write down what they think it was good in the last Sprint and what can we improve for the next Sprint. The moderator can write down what is the action point towards what can be improved. And this is how it looks like:

img_20161022_151754

Sprint Retrospective

We knew more about our team members and we will improve ourselves! Then, we have a last agenda about the Goal Settings of the next Sprint. We planned together will the team members and I really like it. 🙂

img_20161022_183321

Us and the Goal Settings for the next Sprint